Please read the following policy before requesting a room reservation in the UVA Wise Library. All spaces and rooms are self-service.
In keeping with our mission, rooms, and spaces in the Library principally support the academic and research-related activities of students and faculty.
Those who are not affiliated with the College can only reserve the 3rd-floor conference room. For extra IT assistance, they will have to arrange assistance through Rosa Bott and pay a fee.
All requests are processed on a first-requested, first-accommodated basis.
Due to the volume of requests we receive, not all requests can be accommodated.
We generally cannot accommodate standing weekly meetings; however, recurring meeting requests will be evaluated by date, time, space being requested, and frequency.
NOTE: The Library reserves the right to limit the frequency of meetings by any group, based on demand, or to reschedule with 48 hours' notice or in case of an emergency.
NOTE: In case of inclement weather, the group is responsible for calling the Library for obtaining a closing schedule, or checking the Library’s website.
Events must occur within regular Library hours. Events approved for outside normal Library hours will require additional staff or security; charges for these services will be billed to the requesting department or organization.
Library supervisory staff may enter a room or space at any time to ensure compliance with the Library’s reservation policy.
We reserve the right to deny room requests that are inconsistent with the policies set forth herein.
For assistance with accommodations, please contact Disability Services or disability@uvawise.edu
The A/V equipment in the rooms is self-service. Library staff cannot provide A/V support for your event.
The group must make its own arrangements for audiovisual equipment not available in the reserved room or space and is responsible for any Library equipment used.
If you need help with A/V or room technology, please contact the Office of Information Technology (OIT) at oit@uvawise.edu or submit a help ticket online. OIT can provide an orientation to the A/V equipment as availability allows. OIT AV needs at least 72 business hours advance notice to conduct an AV orientation.
OIT AV can also be contacted for on-site troubleshooting using the phone number below; however, they cannot attend the event to provide constant service.
Office of Information Technology (OIT)
Phone: 276/ 376 - 4509
Email: oit@uvawise.edu
The Library does not provide any additional A/V equipment not already in the room.
You must turn off all A/V equipment after your event.
Catering is permitted in the Library’s Conference Room and study rooms only.
NOTE: Catering is not allowed in instruction rooms or the Archive Reading Room.
The event contact is responsible for meeting caterers at the event.
Food must be served/staged inside the room.
Ensure that garbage is placed in provided receptacles and tables are wiped down prior to leaving the space. Please provide your own cleaning supplies.
E: aih4xc@uvawise.edu
P: 276-328-0150
